Personnel Division is the most important division in the Department of Human Resources - to the territory, for the territory, and all branches of the American Samoa territory. Our work in DHR brings together news, views, essential information, procedures, protocols and policies all written by passionate and knowledgeable analysts. Please do not hesitate to contact our Personnel division and speak with HR professionals if you have any questions or concerns. 
DHR Personnel division consists of highly trained professionals who willingly invest time in training and promising results as well as excellent customer service. To ensure that we are providing quality services daily, Personnel Division now welcomes public input using our surveys placed at every entrance of our division. Please feel free to also contact us anytime if you have any questions or concerns. 

PERSONNEL DIVISION

  • Classification

  • Data

  • Recruitment

  • Contract

  • Records

 Classification: is the analysis and grouping of positions into classes based on
their current duties and responsibilities, required knowledge, abilities and skills; and other pertinent work facts; so that the same titles and statements or definitions of
essential characteristics may reasonably be applied to the positions comprising such
classes.

 The general purpose of this chapter is to establish for the government a system of
personnel administration, which will assure equitable treatment of employees of the
government and a merit system based on recognized principles of appointment,
promotion, termination and other aspects of government employment.

DATA:  receive documentation requiring data input from

Human Resources' Director's  Office 

-Change of Accounts (COA)

  • Increment

  • Resignation 

  • Retirement

  • Medical Retirement

  • Suspension

  • Return from Suspension

  • Long Furlough

  • Termination

  • Governor Appointee

  • Gubernatorial

  • JTPA

  • SYEP

  • Abandonment Position

  • Emergency Hire

  • Demotion

  • Reinstatement

  • Deceased 

  • Second Job

Classification Section

  • Promotion

  • Pay Adjustment

  • Reclassification

  • New Hire

  • Detail Assignment

  • Pay above the minimum

  • Form 35 & Form 48

  • Assessment

Records Management

  • Personal Data Change

  • Change in Leave category (Sick/Annual)

  • Resignation/Retirement/Deceased-Exit Clearance

  • 303 Listing request from departments for turn-around

Contract Section

  • Two Year contract

  • Short term  contract

  • Change Order

  • Renewal two year contract

 Recruitment: is a necessity for all organizations. It initiates the process of
selection by providing the organization with the candidates having the required set of
skills, qualification and experience; and are willing to occupy the vacant position. The
process of recruiting organizes towards searching for new talent and introducing them to
the organization.
Recruitment is dedicated to providing you with a holistic recruiting process that is
custom tailored to your individual and organizational needs and requirements.
Recruitment will take the time to listen and understand the challenges we face in our
government. Therefore, we can develop custom strategies that will match the
opportunities with the best talent for your requirements in the different entities and
industries.

 

Contract is responsible for evaluating all contracts by pre- paring, examining, analyzing, and revising contents to align contract with government requirement process.
1. Contract Division staff prepares and revises all contracts, local and off-island.
2. CD staff reviews proposal request and administration of contracts.
3. CD staff conducts contract presentations summarizing contractual requirements and
terms.
4. Contract Manager monitors, tracks and documents all related correspondences and
discussions pertaining to a contract with all authorizations and approvals.
5. Any changes or amendments to an existing contract is reviewed by Contract
Manager and have contract staff prepare any approved changes.
6. Each contract must have its own file including the original signed contract, any
deviations by means of an amendment or change order; file is maintained by DHR
Contract Division.
7. Prepare and disseminate information to appropriate employee regarding contract
status is part of the process handled by the Contract Division.

Records: is responsible in maintaining and disposition or
records. All Official Personnel File (OPF) are to be kept neat and organized,
containing only required documents.
Records Division will maintain each employees OPF which are directly
related to the employment relationship will be contained in the personnel file.

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Multi-Divisional

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Personnel Division

  • Classification

  • Data

  • Recruitment

  • Contract

  • Records

DHR Documents

  • Job Announcements

  • Employment Applications

  • FMLA Documents

  • DHR SOP

  • ASG Employee Performance Evaluation Report